1. Manual HR Processes: Tedious and error-prone manual processes for employee onboarding, leave management, and performance evaluations.
   
2. Data Management: Inefficient handling of dispersed employee data, which led to inconsistencies and operational inefficiencies.

3. Attendance Tracking: Lack of a reliable system for tracking employee attendance and managing leaves, resulting in discrepancies and confusion.

4.Exit Process: The manual exit process at Techno brain was cumbersome and time-consuming, leading to delays and inaccuracies in handling employee separations efficiently.‍

5. Data Access: Techno brain faced challenges in providing selective access to HR data based on business units, leading to data security concerns and unauthorized information access.

To address the challenges faced by the Techno brain team, we recommended the Zoho People application and provided comprehensive solutions for all the issues they mentioned.

Implementing Zoho People involves various aspects of HR management, including data management, attendance tracking, the exit process, handling business units, and optimizing HR processes. Here's a comprehensive guide on implementing Zoho People for these key functions:

1. *Data Management:*
   - Define data fields and structures based on your organization's HR requirements.
   - Import and organize existing employee data into Zoho People, ensuring accuracy and consistency.
   - Set up document storage and permissions for secure data management.
   - Implement data validation rules to maintain data integrity.

2. *Attendance Tracking:*
   - Configure attendance rules, shift schedules, and work hours in Zoho People.
   - Enable employees to clock in/out using mobile apps or web-based tools.
   - Set up notifications for late entries, absenteeism, and exceptions.
   - Generate attendance reports to monitor and analyze attendance trends.

3. *Exit Process:*
   - Create an exit checklist for departing employees, covering offboarding tasks.
   - Set up workflows for exit interviews, clearance processes, and asset returns.
   - Automate exit formalities, such as revoking system access and collecting feedback.
   - Maintain exit records and conduct exit analysis to improve retention strategies.

4. *Business Units:*
   - Define organizational hierarchies and business units within Zoho People.
   - Assign roles and access permissions based on business unit requirements.

5. *HR Processes:*
   - Map out existing HR processes and workflows for automation within Zoho People.
   - Customize forms, templates, and workflows to align with HR policies and procedures.
   - Implement approval workflows for leave requests, performance evaluations, and other HR tasks.
   - Monitor and optimize HR processes using analytics and reporting tools.

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Techno Brain is your leading digital transformation partner, offering Information Technology (IT) Solutions, Software Engineering and Business Process Outsourcing (BPO) / ITES Services, with operations in Africa, USA, India, UK, and UAE. Appraised at Capability Maturity Model Integration (CMMI) Level 5, Techno Brain is committed to delivering high quality, cost-effective, and off-the-shelf solutions to Governments, NGOs and Private Organizations across the globe.